GSA Proposes New Reporting Requirements for FSS and GWAC Vendors

A proposed rule would amend the General Services Administration Acquisition Regulation to add clauses requiring vendors to report transactional data from orders and prices paid by ordering activities.

Under a new clause, vendors would be required to report, through an online system, contract sales, including orders placed against Federal Supply Schedule contracts, Governmentwide Acquisition Contracts, and Governmentwide Indefinite-Delivery, Indefinite-Quantity contracts.

The report would include transactional data elements such as unit measure, quantity of item sold, universal product code, prices paid per unit, and total price. For FSS vehicles, the clause would be introduced in phases, beginning with a pilot for select products and commoditized services.

GSA is creating a Common Acquisition Platform, which will identify best-in-class contracts issued by GSA or other agencies, best practices, and other information agencies need to reduce the proliferation of duplicative contract vehicles. The platform will track the prices paid by other government buyers for a similar product or service under comparable terms and conditions. Government buyers will be able to use the data, and other relevant information, such as customer satisfaction, to determine fair and reasonable pricing as part of a best value solution.

According to GSA, the current lack of transparency on prices paid by government customers has led to significant price variation—sometimes 300 percent or more—for identical purchases by federal agencies from the same commercial vendors, and unnecessary duplication of contract vehicles.

GSA issued the rule in connection with an Office of Federal Procurement Policy initiative addressing category management.

Comments on the proposed rule referencing GSAR Case 2013-G504 are due May 4, 2015.  For more information, see the text of the proposed rule.

About William Van Huis

Bill Van Huis is a Senior Writer/Analyst for Wolters Kluwer Law & Business who tracks and analyzes new regulations impacting federal government contracting. He also follows court decisions involving bid protests and contract disputes. You can find his work in WK publications like Government Contract Reports and the FAR and DFARS Matrix Tools. Bill is a Certified Professional Contracts Manager, and he has a law degree from Southern Illinois University, where he graduated summa cum laude. Prior to joining WK, Bill worked both inside and outside state and local government in the areas of procurement and municipal finance. Bill also worked as a staff attorney for the Illinois Supreme Court.
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